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How to Install QuickBooks Desktop 2019

Here are the step-by-step ways to install QuickBooks Desktop 2019:

1. Buy QuickBooks Desktop 2019 (Premier or Pro).
If you have already bought it and downloaded it, proceed to step 2.
If you have not bought it yet and need to buy one, follow the product link below. Select the product you want to buy (Premier or Pro) and buy one directly from Intuit QuickBooks website.

QuickBooks Premier 2019 price: $349.95. CLICK HERE.
QuickBooks Pro 2019 price: $199.95. CLICK HERE.

NOTE: It’s HIGHLY RECOMMENDED BUYING THE PRODUCT (with one-time payment) instead of annual subscription. Annual subscription means you will have to pay for the subscription each year for the same program.

2. Select the QuickBooks executable file (e.g. QuickBooksPro2019.exe) found on your desktop. (or wherever you downloaded it to run the QuickBooks installation).

3. Select “Yes to All” if How do I update my data to a new version of QuickBooks Desktop? prompted to overwrite the existing extracted files.

4. Select Next to begin the installation.

5. Read the Software License Agreement. If you agree, select I accept the terms in the license agreement and click Next.

6. Enter your License number (15 digits) and Product number (6 digits), then select Next. Note If you have bought QuickBooks but can’t find these numbers, click “I can’t find these numbers” link below for more information.

7. Select the type of installation for the computer.
Express: Allows the installer to make the recommended choices for you, including replacing your previous version of QuickBooks if you have one.
Select the type of installation for the computer. Note: The Accountant Edition does not replace older years by default.
Custom and Network Options: Choose this if you will be using multiple versions of QuickBooks Desktop on the computer OR if you will use QuickBooks to share data with other users on a network.
Note: Click “Explain these choices in detail” link below for more information.

8. Select Install to continue, or choose Back if you need to go back and review any of the previous screens.

9. If any QuickBooks processes were running during the installation, the installer may ask you to restart your computer. Otherwise, select Open QuickBooks to get started!

10. After installation, activate QuickBooks and you’re all set. If you run into any problems, see Register QuickBooks Desktop link.

You may want to bookmark these sites or save it as a favorite for future reference.

Download QuickBooks Desktop

Move your company files to another computer

Register or activate QuickBooks Desktop


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Conversion Error From QBO TO QuickBooks Desktop – QuickBooks already has a company file open…

You have now reached a very critical stage in conversion to QuickBooks desktop process. Even if you’ve followed all the steps, you can’t pass this final stage in the desktop.

Please give this a try if you’re getting the following error:
The “Convert Now” button (it fails at step 4) stage and get the error from QuickBooks Pro Desktop: “QuickBooks already has a company file open…”

All these steps are probably not necessary, but it’s what worked in some test.

1. Open a Sample company, select a Services-based sample company

2. Close the company and go back to the No Company Open screen

3. Click the menu bar Help –> Activate QuickBooks Desktop (this may need to do this but did it anyway)

4. Click the Activate button

5. Close the “We just need to verify your identity to activate” browser window, return to the No Company Open screen

6. BIG HOPE!!! Start the conversion process again with QBO. Again, hopefully, it will work with no error message!

Good luck!

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Tracking inventory overview and set up – QuickBooks desktop Pro Premier Accountant Enterprise

Inventory feature in QuickBooks Desktop can track the current number in stock and the value of your inventory after every purchase and sell the items to your customers. With QuickBooks Desktop Premier or QuickBooks Enterprise versions, you can even keep track of products you assemble and resell (finished goods), adding assembled units to inventory and deducting component units from inventory when you build assembly items.

To start with, you may want to be familiar with these basic steps related to questions about Tracking Inventory in QuickBooks:

1) To turn on Inventory: Go to Edit menu at the top > select Preferences > choose Inventory & Items > Company Preferences > checkbox “Inventory & Purchase Orders are active” > click OK.

Turn Inventory On


2) Create Inventory Items: Go to Lists menu at the top > Items List > Select Item tab at the bottom > click Item (or drop-down arrow) and select New > Type = Inventory Part and create a new item.
These three fields are important to set up inventory items. See screenshot sample.
For COGS Account field = Cost of Goods Sold account type from the Chart of accounts
For Income Account field = Income account type from the Chart of Accounts
For Asset Account field = Inventory Asset account which is part of the Other Current Asset on the Chart of Accounts

You do not want to put in On Hand/Total Value info here.

Create Inventory Item


3) For adding purchased Inventory items: Use Enter Bills under Vendor menu at the top or Write Checks menu under Banking at the top. Always use ITEMS tab, never Expenses tab.
4) For selling Inventory items: Create Invoice (or Sales Receipt). Use ITEM Code in the sales form. This will also automatically post COGS to P&L by reducing inventory counts.

Enter Bill or Check Use Items tab

Create Sales

Inventory Stock Report


If you need more info, you can always click HELP menu at the top and select QuickBooks Desktop Help and type INVENTORY HELP in the search field. If interested, you can also watch my famous how to inventory video tutorials on YouTube.

QuickBooks Desktop Part 10: Inventory – All you need to know about QuickBooks Inventory

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Set up multi-user or network for QuickBooks Desktop

Set up multi-user or network for QuickBooks Desktop
QuickBooks Help
The following articles can help you get started if this is your first time to install and use QuickBooks Desktop in a multi-user or network environment. Follow the steps in the order shown below.

Installation and setup
Install QuickBooks Desktop
Add Windows admin rights to allow configuration of multi user access
Map a network drive (optional)
Configure Firewall and Internet security settings for QuickBooks Desktop
Set up the QuickBooks Database Server Manager and scan your file
Open a company file that is located on a remote computer
Note: If you are a new QuickBooks user, after installing Create a QuickBooks Desktop company file first before doing step 2.


Also, see helpful article:
How to Install QuickBooks Desktop

QuickBooks 2018

QuickBooks 2018 Desktop – New Features


QuickBooks Premier Desktop. Buy Now!

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QuickBooks 2018 Desktop New Features Video Playlist

QuickBooks 2018 Desktop New Features List – Video Tutorials

1. Switch to Multi-Monitor mode
2. (WARNING Display scaling to 100%)
3. Stay Logged in
4. Search in Chart of Accounts
5. Cash-Accrual Toggle on Reports
6. Show Past Due stamp on invoices
7. More secure Webmail
8. Copy and Paste Line Keyboard shortcuts
9. Payroll Liability Reminder Badge (US Enhanced Payroll)
10. Merge duplicate vendors (Accountant only)
11. Enhanced Inventory Reports (not available in QB Pro)

QuickBooks Enterprise Platinum and Accountant:

  • Enhanced Sales Order Fulfillment
  • Mobile Barcode Scanner Support

Here is a list of the past release dates of QuickBooks.

Release dates of QuickBooks

QuickBooks VersionRelease Date
QuickBooks 2019September 17, 2018
QuickBooks 2018September 26, 2017
QuickBooks 2017September 27, 2016
QuickBooks 2016September 25, 2015
QuickBooks 2015September 22, 2014
QuickBooks 2014September 23, 2013
QuickBooks 2013September 10, 2012
QuickBooks 2012September 26, 2011

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